Policies and Procedures

Cheshire and Warrington Growth Hub Privacy Notice

1. Introduction
The Cheshire and Warrington Growth Hub is managed and delivered through the Cheshire and Warrington LEP. We are committed to keeping any personal information you give us safe. We use the information we collect about you to send you communications about our services that may be of interest to you via your preferred method and to assist with referrals to other organisations that can offer you business information and support. The website www.candwgrowthhub.co.uk is part of this service.

We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

2. Purpose of this Privacy Notice
This privacy notice aims to give you information on how we collect and process your personal data through your use of our services and/or website, including any data you may provide through the website when you sign up to a newsletter or email service. The website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice, together with any other privacy notice, terms and conditions or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Changes to the privacy notice and your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links
The website includes links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Data Protection Officer 
The Data Protection Officer (DPO) is Ian Brooks, Finance and Commercial Director, Cheshire and Warrington Local Enterprise Partnership, who oversees compliance with this privacy Notice and the data protection legislation in general.

If you have any questions about this privacy Notice, or how we handle your personal information, please contact the DCO initially. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) who are the UK supervisory authority for data protection issues (www.ico.org.uk).

3. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • Identity Data includes first name, last name, username or similar identifier, marital status, title.
  • Contact Data includes address, email address and telephone numbers.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Profile Data includes your username and password, contact preferences, feedback and survey responses.
  • Usage Data includes information about how you use our website including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page and any phone number used to call our customer service number.
  • Marketing and Communications Data includes your preferences in receiving marketing and advertising from us, your communication preferences and how you access our services from social media sites. Specifically, we use the Facebook pixel to collect information to provide measurement services, targeted ads and as described in the Facebook Data Policy. You can opt-out of the collection and use of information for ad targeting here – https://www.facebook.com/policies/cookies/

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect Special Categories of Personal Data, for example ethnicity, age and disability nor do we collect any information about criminal convictions and offences.

If you fail to provide Personal Data – Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. How is your Personal Data Collected?
We use different methods to collect data from and about you, including through:

  • Direct interactions. You may give us your Identity and/or Contact Data by filling in client agreement or other forms or by corresponding with us by post, phone, email, text online or otherwise or attending one of our events. This includes personal data you provide when you:
  • apply for our services;
  • create an account on our website;
  • subscribe to our service or publications;
  • request marketing to be sent to you;
  • promotion or survey; or
  • give us some feedback.
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and Google Analytics.
  • Google Analytics. When someone visits this site we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. For more information on Google Analytics cookies, see the official Google Analytics page – https://policies.google.com/privacy?hl=en-GB&gl=uk

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Some examples of cookies could be:

  • storing information to personalise the website to your chosen requirements
  • cookies can be used to record users behaviour on a website, for example to record the pages they have viewed
    Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit: the About Cookies website.

Further information on Google Analytics and Cookies can be found in our Website Terms and Conditions.

4. How we use your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.
  • Information you supply using any electronic forms on this website, ie registration will only be used for the purpose(s) stated on the form.
  • Information you provide in emails to us will only be used for the purpose (which we reasonably believe) that you give it to us for.
  • Information you provide us with may be used for statistical research but will not be used in any way (beyond its original purpose) which enables you to be identified.

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation, if applicable, to sending third party direct marketing communications to you via email or text message or for the purposes of providing you with our newsletter. You have the right to withdraw consent to marketing at any time by contacting us through the contact details on the website.

Purposes for which we will use your Personal Data
We collect, use, hold and share where necessary, information for the following purposes:

  • to deal with the service that you requested and to allow us to be able to communicate, provide services appropriate to your needs and to monitor our performance in responding to your request
  • to ensure we meet our legal obligations
  • to prevent and detect fraud or crime
  • to process financial transactions including grants, payments, benefits and invoices involving us or when we are acting on behalf of other government bodies
  • to conduct research and surveys and to allow for the statistical analysis of data so we can plan the provision of services
  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research and to allow you to participate in interactive features of our service, when you choose to do so
  • where necessary to protect individuals from harm or injury
  • where you have consented to the processing
  • where otherwise permitted under Data Protection legislation

It applies to information we collect about:

  • Service provision;
  • Visitors to our websites;
  • Use of cookies;
  • People who contact us via social media;
  • People who call us;
  • People who email us;
  • People who make a complaint to us;
  • Your rights;
  • Complaints and queries;
  • Disclosure of personal information
  • Access to personal information

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To register you as a new customer (a) Identity
(b) Contact
i.Performance of a contract with you and in accordance with our contractual requirements with BEIS
ii.Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
If you register for a newsletter (a) Identity
(b) Contact
i.Performance of a contract with you and in accordance with our contractual requirements with BEIS
ii.Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To enable you to provide information to use our services (a) Identity
(b) Contact
(c) Profile
i.Performance of a contract with you and in accordance with our contractual requirements with BEIS
ii.Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To manage our relationship with you which will include:
(a) Notifying you about changes to our terms or privacy policy
(b) Asking you to leave a review or take a survey
(a) Identity
(b) Contact
(c) Profile
(d) Marketing and Communications
i.Performance of a contract with you and in accordance with our contractual requirements with BEIS
ii.Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
iii.Necessary to comply with a legal obligation
To enable you to complete a survey (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
i.Performance of a contract with you and in accordance with our contractual requirements with BEIS
ii.Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and the website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical
i.Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
ii.Necessary to comply with a legal obligation
To use data analytics to improve our website, services, marketing, customer relationships and experiences (a) Technical
(b) Usage
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about services that may be of interest to you (a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile
i.Necessary for our legitimate interests (to develop our products/services and grow our business)
To create case studies and other content for marketing purposes in written, photographic, video and audio format, to promote the benefits of our service whilst also providing profile for your business via digital and print channels. (a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile
i. Necessary for our legitimate interests (to develop our products/services and grow our business).
ii.Consent to appear in marketing content will always be sought.

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising of other programmes offered or selected Third Parties which we think might be of benefit to you commercially via our business email service. You have the right to opt out or unsubscribe to these at any point:

Opting out
You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you. You can also contact us at any time via support@candwgrowthhub.co.uk to opt-out out of our messages.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of the services we have provided you.

Change of Purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Disclosures of your Personal Data
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
Third Parties. Your data may be shared with the following internal third parties:

  • Internal Third Parties
  • Your identity and contact details may be shared within Cheshire and Warrington LEP only for the purposes of making you aware of other services that might be of interest to you. Specific information provided as part of our information, diagnostic and brokerage services will not be shared without your written agreement
  • External Third Parties
  • MHCLG and associated auditors. This forms part of our contractual agreement with MHCLG.
  • BEIS and associated auditors. This forms part of our contractual agreement with BEIS.
  • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
  • Other Service providers acting as processors based in the UK who provide business/commercial support activities as this reduces the need to repeat your information. Specific information provided as part of our information, diagnostic and brokerage services will not be shared without your written agreement
    Your information may be provided to other companies who provide administration services on our behalf, for example a mailing house or email marketing provider but solely for the purpose of providing you with the information you have requested and not for marketing purposes by anyone other than the Cheshire and Warrington Growth Hub

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International Transfers
We do not transfer your personal data outside the European Economic Area (EEA).

7. Data Security
We will put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We will put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention
How long will you use my Personal Data for? – We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Information that is not related to our services will be held until the end of the relevant programme or contract. The information will be destroyed within 3 months thereafter.

9. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.

You have the right to:

  • Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
  • Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
  • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
  • Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

People who make a complaint to us
When we receive a complaint from a person we make up a file, manual or electronic, containing the details of the complaint and associated investigation. This normally contains the identity of the complainant and any other individuals involved in the complaint.

We will only use the personal information we collect to process the complaint and to check on the level of service we provide. We may compile and publish statistics highlighting information such as the number of complaints we receive and time taken to resolve, but not in a form which identifies anyone.

We usually have to disclose the complainant’s identity to the department, service, programme and/or project which the complaint is about, including third parties such as contractors, in order to fully understand and resolve an issue. If a complainant doesn’t want information identifying him or her to be disclosed, we will try to respect that. However, it may not be possible to handle a complaint on an anonymous basis.

We will keep personal information contained in complaint files in line with our retention policy. Local Government Ombudsmen complaints are retained for ten years from closure. Complaint files are retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

Similarly, where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues and to check on the level of service we provide.

No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Glossary
Lawful Basis – Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

11. Contact
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to support@candwgrowthhub.co.uk

Cookie Policy

What are cookies?

We want to make our online services easy, useful and reliable and this sometimes involves placing small amounts of information on your device, whether it’s a computer, tablet or mobile phone. These small text files are known as cookies and cannot be used to identify you personally.

We categorise these cookies based on how they may affect your privacy. By using our site you consent to us sending you ‘Exempt’ and ‘Minimally Intrusive’ cookies.

Our website uses cookies to enhance certain functionality and content for our users. This is through provision of interactive elements for your use on the site (for example, social media sharing options) and also provision of analytical data for us, to review how our site is being used and improve it where necessary.

By using the website, you are agreeing to this policy and you consent to our use of cookies in accordance with the terms of this policy. This agreement only refers to the Cheshire and Warrington Growth Hub website and not to those reached via links from the Cheshire and Warrington site, to websites provided by others.

Do cookies allow Cheshire and Warrington Growth Hub  to see what I am doing online?

We cannot obtain information about who you are from this monitoring, just our audience behaviours and trends in that data. We use cookie information to monitor traffic, for example, numbers of visitors to a web page and where they go.

Examples of where cookies are used on our website include

  • Analytics – we anonymously measure your use of this website so that we can improve your experience;
  • Social media – Facebook, Twitter and other social websites need to know who you are to work properly. This is for people who click the Facebook like and share buttons or Tweet this buttons from Twitter.

How do I change my cookie settings or remove cookies?

Most browsers accept cookies automatically, but you can alter the settings of your browser to prevent automatic acceptance. If you reject the use of cookies please note that all functions of the website may not work properly.

If you are concerned about cookies you can change the settings on your computer to refuse them.

The website http://aboutcookies.org offers comprehensive information as to how you can control cookies.

Complaints Procedure Specific to Cheshire and Warrington Business Growth Hub

Step 1  – How to Complain?

Please contact us using the following methods, providing as much detail as possible and including a postal address, email address and contact telephone number;

Email:  support@candwgrowthhub.co.uk

Write to: Cheshire and Warrington Business Growth Hub, C/O Cheshire and Warrington LEP 1st Floor, Wyvern House, The Drumber, Winsford, CW7 1AH

Most complaints tend to arise as a result of a misunderstanding and so can usually be resolved on a first contact basis. We aim to respond to your complaint within 5 working days of you altering us to the problem.

If we receive no further communication from you after 7 days of our response to your complaint being issued then we will assume that the issue has been resolved.

However, if you are dissatisfied with our response to the complaint then you can appeal to Cheshire and Warrington LEP and your compliant will be reviewed by a Director.